Ordinance 1.56.1
Preservation of Records (R83.1.1)

 

THE VILLAGE BOARD OF THE VILLAGE OF PARK RIDGE ORDAINS AS FOLLOWS:

Section I.  DUTY TO MAINTAIN RECORDS

1.               Except as provided under Ordinance 1.57, each officer and employee of the village shall safely keep and preserve all records received from his or her predecessor or other persons and required by law to be filed, deposited or kept in his or her office or which are in the lawful possession or control of the officer or employee or his or her deputies, or to the possession or control of which he or she or they may be lawfully entitled as such officers or employees.

2.               Upon the expiration of an officer’s term of office or an employee’s term of employment, or whenever the office or position of employment becomes vacant, each such officer or employee shall deliver to his or her successor all records then in his or her custody and the successor shall receipt therefore to the officer or employee, who shall file said receipt with the Village Clerk.  If a vacancy occurs before a successor is selected or qualified, such records shall be delivered to and receipted for by the clerk, on behalf of the successor, to be delivered to such successor upon the latter’s receipt.

Section II.  EFFECTIVE DATE

This ordinance shall take effect upon passage and publication as provided by law.

 Passed and adopted by the Village Board of  the Village of Park Ridge on this first day of January, 1996.