DRAFT                               VILLAGE OF PARK RIDGE                                DRAFT

BOARD MEETING MINUTES

MONDAY, SEPTEMBER 17, 2018

 

 

 

Meeting called to Order – President Busch called the meeting of the Park Ridge Village Board to order at 5:30pm.  The Village Board and other attendees recited the Pledge of Allegiance.  Roll Call was taken.

Trustee Sachs, Trustee Bergin, Trustee Dunham and Trustee Fournier were present.  The following persons also attended:  Brian Kozlowski, Gert Neuendorf, Brandi Makuski, Gordon Renfert, Bob Daniels, Christine Neidlein, Dan Holloway and David Gliniecki.

 

Approval of September agenda – Fournier made a motion to approve the September agenda.  Seconded by Bergin.  Busch mentioned that Item 5 – Resolution 008.2018R should be postponed until the next scheduled Board meeting to change the wording in Resolution 008.2018R.  Fournier revised her motion to approve the September agenda minus Item 5.  Seconded by Bergin. Carried with no negative votes.

 

Approval of August minutes – Dunham made a motion to approve the August minutes.  Seconded by Fournier.  For “Discussion and possible action on Fire Department” the third sentence from the bottom will include the words “that fit in current FD bay” after “still shopping for a used truck”.  Carried with no negative votes.

 

Acceptance of August Treasurer’s report – Bergin made a motion to approve the August Treasurer’s report.  Seconded by Sachs.  Carried with no negative votes.

 

Discussion and possible action on Resolution 008-2018R – Apply $3,431.18 of Disaster Relief Funds to the Fire Department for purchase of a new Breathing Apparatus – This item is postponed until the next scheduled Board meeting so the Clerk can change the wording of the Resolution.  No Action.

 

Discussion and possible action on Phone Tree (automated calling) – Information regarding the Portage County Community Alert (PCCA) was provided to the Board.  Portage County replied to numerous questions that Trustee Dunham had sent to the County.  The annual cost for PCCA would be $500.00.  Discussion took place comparing the services from Portage County vs www.call-em-all.com.  Portage County services are local and many of the residents of Park Ridge are already enrolled for Portage County alerts.  Portage County will offer training.  When Portage County initiated PCCA, all townships and villages in Portage County were set up with a portal, so Park Ridge already has a portal.  A decision regarding Community Alert for Park Ridge is postponed until the next scheduled Board meeting.  More information will be gathered.  No action taken.

 

Discussion and possible action on paving the alley between Linwood and Greenbriar – The alley between Linwood and Greenbriar, located in the 100 block has received more use since ODC started using the alley. The quotes received for paving the alley between Linwood and Greenbriar are approximately $9,000.00.  The condition of the alley could be rectified by swaling the alley for drainage issues and graveling/regrading a couple times a year. The Village received a letter from a resident who uses the alley to access their driveway.  The letter was shared with the Board.  Bergin made a motion for the Village Clerk to reach out to the Register of Deeds to confirm the owner of the alley (the Village or the residents).  Seconded by Sachs.  Carried with no negative votes.

 

 

Discussion and possible action on continued research regarding the possibility of a new fire department building – Trustee Dunham contacted a couple local architect/construction companies: Ellis Stone and Guzman Case Corporation.  Both companies require more information and details.  Ellis Stone declined to provide architectural services.  Guzman Case Corporation provided a rough estimate of 10K – 15K for architectural services.  Discussion took place and the information received from Village of Whiting and Town of Stockton was reiterated again.  Many of the residents attending the Board meeting provided their concerns and suggestions.  Some of the residents are concerned that a decision has not been reached yet.  Other residents would like more research done.  The Board reviewed Dan Holloway’s letter of June 21, 2018 again.  Resident Holloway suggested that the board reach out to RW Management Group for a free of charge presentation.  RW Management Group would provide an unbiased, independent professional public safety study.  RW Management Group has worked with the Village of Plover and the Village of Whiting.  Fire Chief Lepper raised a timing issue.  It was assumed that RW Management would need information from the Chief.  Fire Chief Lepper has other priorities that require his attention at this time.  Dunham also reminded the Board of meetings/discussions that were held with the Village of Whiting (merge/maintain their volunteer fire department while contracting for fire protection) and Town of Stockton (re-established their volunteer fire department) regarding their decisions to contract their fire protection or maintain their own fire department and the cost related to their decisions.  Trustee Fournier suggested that the Comprehensive Planning Committee meet with RW Management Group.  The Comprehensive Planning Committee Chairperson, Brian Kozlowski (who attended the Board meeting) agreed that the Committee would meet with RW Management Group.  The Comprehensive Planning Committee will present their findings to the Park Ridge Board.  No action taken by Board at this time.

 

Discussion and possible action on future plans for street repairs or reconstruction – President Busch contacted the DOT regarding the possibility of changing the LRIP.  The Village of Park Ridge is allowed to change the LRIP to reduce the area of Linwood to be reconstructed.  In April 2018, the Village of Park Ridge received information from 2 engineering companies:  Point of Beginning and Gremmer & Associates.  Trustee Bergin recommended Ruekert & Mielke as a possible engineering company to reach out to.  The Clerk was contacted by NCLED regarding a free LED Lighting Analysis.  The Clerk will request more information from NCLED and will also contact Bushman Electric.  Bergin made a motion to create an RFP to obtain quotes for engineering services for street reconstruction.  Seconded by Sachs.  Roll call was taken:  Bergin – yes, Dunham – yes, Fournier – yes, Sachs – yes, and Busch – yes.  Carried with no negative votes.

 

Discussion and possible action on options for managing the resident’s yard debris – To reduce the cost, the Village of Park Ridge is considering other options for yard debris removal.  Currently the Village uses the City of Stevens Point drop off site at the City garage.  The Village of Park Ridge paid the City $6,972.00 for 2018.  The contract with the City started in 2003 with a 3% annual increase.  Since 2016, the annual increase has been 1.5% to account for inflation.  The Village received information and cost from our garbage provider, Harters.  The Village has also contacted the Village of Whiting.  Many of the residents attending the meeting mentioned they were happy with the arrangement we have with the City of Stevens Point.  The residents said the City accepts large items – mattresses and refrigerators.  This item will be researched in more detail and will be discussed again at the next scheduled Board meeting.  No action was taken.

 

Discussion and possible action on 2019 wages and salaries of Village personnel – This item is postponed until the next scheduled Board meeting because the Board would like to discuss wages and salaries for the Village personnel in a closed session.  No action was taken.

 

Discussion and possible action on 2019 budget items:  $5 per capita as a contribution to the City of Stevens Point Parks Department Fund, LWM & WMTA dues, accountant and assessor – President Busch provided his opinion of donating to the Parks Department.  President Busch said the Village has never received any thank you or acknowledgement of the money given to the Parks Department.  President Busch mentioned we should designate the use of the money.  Trustee Fournier will research the use of the payment the Village sends to the City of Stevens Point.  This will be discussed further at the next scheduled Board meeting.  The dues for League of Wisconsin Municipalities, Wisconsin Municipal Clerks Association and the Municipal Treasurers Association of Wisconsin were approved by the Board.  Securing services from Accounting Workshop for accounting services and Paul & Associates for assessment services for 2019 was approved by the Board.

 

Discussion and possible action on Operator License Application – Bergin made a motion to approve two (2) Operator License Applications.  Seconded by Fournier.  Carried with no negative votes.

 

Village Hall update – The Clerk informed the Board that the annual maintenance has been done on the generator.  The cost of the annual maintenance was questioned.  The Clerk will confirm that the cost has not increased since the previous year.  The dates for the Open Book and Board of Review were announced.  The required posting at the three (3) designated areas, the website, and on the doors of the Village has been done.  The required notice was also published in the Portage County Gazette. The Clerk talked about her recent training and the new software Portage County is using for dog licenses, special assessments and taxes.

 

Approval of August/September bills – Bergin made a motion to approve the August/September bills.  Seconded by Sachs.  Carried with no negative votes.

 

Set date for next regular meeting – Due to the Open Book and Board of Review meeting scheduled for October 8 and October 15, the next regular Board meeting will be on October 29, 2018.

 

Convene in to closed session pursuant to Wisconsin State Statutes §19.85(1)(c) to consider 2019 compensation and 2018 performance evaluation of Village Clerk/Treasurer over which the Park Ridge Village Board has jurisdiction or exercises responsibility – The Board convened in to closed session at 7:05 pm.

 

The Board will reconvene in open session immediately following the closed session and take action, if any, on matters discussed in closed session – The Board reconvened in to open session at 7:14 pm.  Dunham made a motion to increase the Clerk/Treasurer’s salary by $2,000.00 effective January 1, 2019.  Seconded by Bergin.  Roll call was taken:  Dunham – yes, Fournier – yes, Sachs – yes, Bergin – yes, and Busch – yes.  Dunham made another motion to pay the Clerk/Treasurer the balance of the budgeted salary for 2018.  Seconded by Fournier.  Roll call was taken:  Fournier – yes, Sachs – yes, Bergin – yes, Dunham – yes and Busch – yes.

 

The meeting adjourned at 7:19 pm.

 

 

 

____________________________                                  ____________________________

Kathy Bemowski, Clerk/Treasurer                                        Randy Busch, President