VILLAGE OF PARK RIDGE

                             BOARD MEETING MINUTES                               

MONDAY, AUGUST 20, 2018

 

 

 

Meeting called to Order – President Busch called the meeting of the Park Ridge Village Board to order at 5:30pm.  The Village Board and Village Residents recited the Pledge of Allegiance.  Roll Call was taken.

Trustee Sachs, Trustee Bergin, Trustee Dunham and Trustee Fournier were present.

 

 

Approval of August agenda – Fournier made a motion to approve the August agenda.  Seconded by Sachs.  Carried with no negative votes.

 

Approval of July minutes – Sachs made a motion to approve the July minutes.  Seconded by Fournier.  Carried with no negative votes.  The Clerk asked the Board to authorize posting a draft version of all the Board Meeting Minutes to the website.  This will allow residents to view the minutes prior to the approval of the minutes at the next Board meeting.  The Board agreed providing the President reviews the draft minutes prior to posting.

 

Acceptance of July Treasurer’s report – Bergin made a motion to approve the July Treasurer’s report.  Seconded by Dunham.  Carried with no negative votes.

 

Discussion and possible action on Disaster Relief Funds – On 7/31/18 the Village of Park Ridge was presented with a check for $14,696.29 from Portage County Sheriff Mike Lucas on behalf of the State of Wisconsin and the Division of Emergency Management for the Storm of 2017.  Fire Chief Lepper presented documents from the disaster application highlighting the fire department cost associated with the Storm of 2017.  The total amount contributed for services and equipment by the Fire Department was $3,431.18.  Chief Lepper asked for this amount to be disbursed to General Ledger #5220503 - Fire Department Aux Equipment Purchase Account to purchase a badly needed breathing apparatus.  President Busch recommended making the Fire Department whole.  Bergin made a motion to apply $3,431.18 of the disaster funds to the Fire Department.  Seconded by Fournier.  Carried with no negative votes.  A resolution is required and will be added to the September agenda.  The balance of the funds from the State will be returned to the General Undesignated Fund account from which the $14,500 debris removal bill was paid.

 

Discussion and possible action on Resolution 006.2018R – Transfer funds from Office Equipment Reserve to General Undesignated Fund Reserve to purchase a computer and 2 docking stations. – Bergin made a motion to approve Resolution 006.2018R.  Seconded by Sachs.  Roll call was taken.  Bergin – yes; Dunham – yes; Fournier – yes; Sachs – yes; and Busch – yes.  Carried with no negative votes.

 

Action on Resolution 007.2018R – Budget Adjustment; Create new CD account and transfer funds from Reserve Cash account – Dunham made a motion to approve Resolution 007.2018R, with a typo correction.  Seconded by Bergin.  Dunham said the interest percentage should be 1.75%, not 1.25%.  Dunham made a motion to approve the corrected Resolution.  Seconded by Fournier.  A roll call vote was taken at the July 20, 2018 Board Meeting approving the CD account.  Carried with no negative votes.

 

Discussion and possible action on Hydrant Maintenance Agreement and Ordinance 18.25 for Water Service with the City of Stevens Point for the Angelo Court project. – Fournier made a motion to approve and adopt Ordinance 8.25 – Water Service with the City of Stevens Point for Parcel Nos. 171-24-0834-06.16 and 171-24-0834-06.17 (for Francisco Estates – Angelo Court).  Seconded by Dunham.  Discussion took place regarding the need for a new Ordinance or a revision to Ordinance 8.22 from June 19, 2006.  Decision was made to create a new Ordinance.  The Hydrant Maintenance Agreement was reviewed.  The Hydrant Maintenance Agreement from the Stevens Point Water Department is the same agreement the Village adopted for Rowe’s development constructed on Odessa Court in June 2006, except there is only 1 hydrant for the Rowe development on Angelo Court.  The Board agreed the Clerk would sign the Hydrant Maintenance Agreement when it was necessary.   A roll call was taken to approve Ordinance 8.25.  Sachs – yes; Bergin – yes; Dunham – yes; Fournier – yes; Busch – yes.  Carried with no negative votes.

 

Discussion and possible action on new Website – Budgeted $1,000 for 2018 – The Clerk presented information from 2 web designers: Town Web Design, LLC and Webs by Wagner.  The Clerk talked about the pros and cons of each web designing company and the cost associated with a new website.  The Clerk explained to the Board  the difficulties encountered when updating the website using the current process.  The Clerk also reminded the Board that $1,000 was budgeted for a new website in 2018.  The Board reviewed the Village of Whiting website that was done by Town Web Design.  Dunham reviewed some websites done by Webs by Wagner.  Dunham was not impressed and did not find any of them spectacular.  The Board continued the discussion.  Branded email was discussed, i.e., each Board member would have a separate email address for Village business. This would distinguish between the members’ personal email account and that of their official Village account.  A new user-friendly website would be beneficial for the Village and the Village Residents. Dunham made a motion to accept the quote from Town Web Design for $914.00 for the 1st year and $603.00 for the 2nd and 3rd year.  The first year will include web design/set-up fee: hosting, maintenance & support package, branded email addresses and domain name registration/renewals/management.  The second and third year’s cost will include hosting/maintenance/support and the domain name registration/renewals/management.  The Village will take advantage of the 3-year contract offered by signing a contract by 8/31/18.  The hosting/maintenance/support will be free for the 1st year.    After the 3rd year the cost may increase but only by the cost of inflation.  The motion was seconded by Sachs.  Carried with no negative votes.

 

Discussion and possible action on Phone Tree (automated calling) – Information regarding a phone tree was presented by Trustee Dunham.  Discussion took place regarding how the Village would use and/or benefit from using a phone tree.  A couple examples: notify the residents if garbage pickup is running late or if a special meeting is scheduled.  This would have been very useful during the Storm of 2017.  Dunham stated it would cost approximately $200.00 annually.  More research will be done on this subject.  This item was postponed until the next scheduled monthly meeting.

 

Discussion and possible action on paving the alley between Linwood and Greenbriar – The Clerk requested quotes from 3 paving companies to pave the alley.  At this time, the Village has only received one quote.  There was a short discussion regarding the residents’ and business’ participation in any decision.   The 3 homeowners involved and ODC will be invited to a board meeting to discuss how the financial aspects will be worked out.  This item will be discussed again at the next scheduled board meeting, after all the quotes are received.

 

Discussion and possible action to increase wages for the Crossing Guard’s 2018-2019 school year to match the wages for City of Stevens Point’s Crossing Guards – Fournier made a motion to increase the Crossing Guard’s rate to $10.25, equivalent to the Crossing Guards in Stevens Point.  Seconded by Bergin.  Rate increases are normally discussed when the Budget for the next year is done.  This rate difference was brought to the Board’s attention toward the end of the 2017/2018 school year.  The Village Board has made an exception for the Crossing Guard since the new school year starts on September 4, 2018.  Roll call was taken.  Bergin – yes; Dunham – yes; Fournier – yes; Sachs – yes; Busch – yes.  Carried with no negative votes.

 

Discussion and possible action on Swales - At the July 20, 2018 board meeting a Village resident provided an envelope for each Board member with identical pictures of some swalings.  The pictures were reviewed by the Board.  Discussion took place.  Various reasons for the deteriorating swales were presented:  poor job done by contractor in 2017, swaling scheduled too late in the year, weather and late street sweeping in 2018.  The Village will reach out to the residents who had swaling done in 2017.

 

Discussion and possible action on Fire Department – Discussion regarding the direction of the Fire Department, based on the referendum from February 2018 took place.  New information gathered by the Trustees was discussed.  Dunham provided information from his meeting with the Village of Whiting regarding the decisions they made for their Fire Department.  Dunham and Fournier informed the Board of their discussions with a Stockton Board member regarding their decision to support a volunteer fire department rather than contract.  It was also mentioned that the Lampert Lee numbers are from 2016.  The Board will establish an RFP and request quotes if a decision is made to construct a new building for the Fire Department.  Dunham will contact a couple contractor acquaintances to discuss the feasibility of constructing a new building for the Fire Department.  Sachs reminded the Board members that only 45 residents voted for a new building.  Resident Kowlowski asked the Board about the safety hazard of the fire trucks that was discussed at previous Board meetings and why there is discussion regarding a new building and new fire truck.  President Busch said that Chief Lepper, Firefighter Chance Olson and Board members are still shopping for a used truck that will fit in current FD bays, but they are hard to come by.  No action was taken.  Discussion regarding the future of the Fire Department will continue at the next scheduled Board meeting.  

 

Discussion and possible action on Streets – Referendum for Spring 2019 Election – Discussion took place regarding action on the Village’s streets.  Cost was discussed and the aggressiveness of the plan that was presented by the Comprehensive Planning Committee.  Should the Board consider a smaller area to start with?  There are certain areas that need immediate attention to prevent standing water.  Sachs asked why the Fire Department takes priority over the streets. Both the Fire Department and the Streets are costly projects and both have safety concerns.  President Busch suggested that the Board pursue the projects concurrently.  The Village has many infrastructure issues to resolve: Fire Department, streets, street lights, etc.  President Busch will contact the DOT regarding the money that was granted to the Village.  A referendum for the Spring 2019 election was not discussed.  Discussion regarding the Village streets will continue at the next scheduled Board meeting.  No action was taken.

 

Discussion and possible action on 2019 Vendor contracts – The Clerk informed the Board that the Village has a contract with Harters for garbage/recycle through 2021.  The Village was contacted by another garbage company but the Village has a current contract.  The Village signed a 2-year contract with T & C Services for snowplowing covering the 2017/2018 and 2018/2019 winter seasons.  The Clerk will continue to confirm that all contracts are in place and up-to-date. 

 

Discussion and possible action on Operator License Application – Bergin made a motion to approve the Operator License Application.  Seconded by Sachs.  Carried with no negative votes.

 

Village Hall update – The Clerk announced the Fall Large Item pickup date of September 27, 2018.  The Clerk mentioned that she is working on the Fall newsletter and asked for any input from the Board members.  The Clerk provided the Board with an Open Records Request that was received.  The Village contacted the Village insurance company regarding the Open Records Request and they have assigned counsel.

 

Approval of July/August bills – Sachs made a motion to approve the July/August bills.  Seconded by Dunham.  Carried with no negative votes.

 

Set date for next regular meeting - The next Board meeting will be on September 17, 2018.  The meeting adjourned at 7:10 pm.