VILLAGE OF PARK RIDGE
BOARD MEETING MINUTES
MONDAY, JUNE 18, 2018
Meeting called to Order – President Busch called the meeting of the Park Ridge Village Board to order at 5:38 p.m. Roll Call was taken. Trustee Bergin, Trustee Sachs, Trustee Fournier and Trustee Dunham were present.
June Agenda – Bergin made a motion to approve the June agenda. Seconded by Dunham. Item 6 and Item 14 were removed from the agenda. Bergin amended the motion to approve the agenda without Item 6 and 14. Carried with no negative votes.
May Minutes – Fournier made a motion to approve the May minutes. Seconded by Sachs. Carried with no negative votes.
May Treasurer’s Reports – Bergin made a motion to approve the May Treasurer’s Reports. Seconded by Sachs. Carried with no negative votes. The Clerk/Treasurer provided information regarding a question from the May Board meeting about the April Treasurer’s Report. The payment made to Portage County for the dog licenses was posted to account #54100 – Humane Society Contract in error. This was corrected.
Discussion and possible action of Rowe Builder’s Agreement & Construction Sign – Discussion took place. The Board asked Rowe if he contacted T & C Services (snow plowing contractor) regarding the size of the cul-de-sac. Rowe discussed the cul-de-sac with T & C Services. It was agreed that the planter in the middle of the cul-de-sac would be smaller than the one in Odessa Court or totally eliminated. If the planter will be eliminated the light pole will need to be placed in a different area. Based on the Board approval from the April’s Board Meeting, the Covenant would be titled Francisco Estates-Angelo Court Development. The construction sign was also approved. There will not be any mention of rentals on the construction sign. The sign will be removed 30 days after the last unit is sold. Rental units are not considered units sold.
Sachs made a motion to approve the Builder’s Agreement between David Rowe and the Village of Park Ridge. Seconded by Dunham. Carried with no negative votes.
Discussion and possible action on grading alley between Linwood and Greenbriar & the removal of street sweepings - Opportunity Development Center (ODC) and the 3 residents that use the alley were invited to the Board Meeting. A representative from ODC was unable to attend the meeting. The Village received an email from ODC stating they would be willing to share the cost of grading or possible paving of the alley with the other residents that use the alley. President Busch received a call from one of the residents. The resident is very unhappy about the condition of the alley and the increase of traffic from ODC. Another resident that uses the alley did attend the meeting and was equally upset with the condition of the alley. It was stated that the alley is in the worst condition ever seen. Resident Dan Holloway suggested that the Board consider swales. The Board will explore the cost of paving and if the alley needs to be rebased. The street sweeping has not been done yet. No action was taken. The alley and removal of the street sweeping will be postponed until the July Board meeting.
Discussion and possible action on Fire Department future plans - President Busch provided a power point presentation showing the time line of discussions and actions taken by previous Boards regarding the Fire Department, dating back to 2013. Fire Chief Lepper also presented a power point presentation regarding the Fire Department and the protection they provide for the residents. Residents choosing to speak were allowed to ask questions and present their concerns and/or opinions. The following residents spoke: Gretchen Renfert, Cary Tauchman, Bob Gifford, Bob Daniels, Brian Kozlowski, Gert Neuendorf, Nancy LaMar, Christine Neidlein, Dan Holloway, Conrad Favor, George Berger, Jean Probst and Kristin Paulson. Due to the length of the meeting, the Board recessed the meeting for 5 minutes. The meeting was called to order at 8:11 p.m. Each Board member presented their opinion. Trustee Fournier favors a new building – attached to the Village Hall or detached. Trustee Bergin favors a new building, purchase a used larger truck acceptable by MABAS and address the other needs of the Village (streets, etc). Trustee Dunham concurred with Trustee Bergin. Trustee Sachs favors the purchase of a new/used fire truck that would fit in the current Fire Department building. President Busch asked the Board to keep in mind the other needs of the Village: streets, street lighting, etc. when they are considering the cost of future plans for the Fire Department. Trustee Fournier made a motion to solicit bids and/or plot plans to discover the true cost for a new attached or detached building for the Fire Department. Seconded by Bergin. Roll Call was taken. Dunham – yes; Fournier – yes; Sachs – no; Bergin – yes; Busch – yes. The discussion on the future plans for the Fire Department will continue at future Board meetings. In the meantime, the Village will continue to shop for a used fire truck. The Board will also explore the option of updating the Lampert & Lee bid. Chance Olson, a Village Resident and Volunteer Fire Fighter, will meet with Trustee Fournier to review and discuss his drawings of a new Fire Department building. Olson’s drawings will be compared to the Lampert and Lee drawings. Any outcome from this meeting will be shared with the Board at the next Board meeting.
Discussion and possible action on Budget Resolution 003.2018R – Transfer funds from Equity Account-Reassessment Reserve to Expense Account-Revaluation, to cover the cost for the 2018 Revaluation – Bergin made a motion to approve Resolution 003.2018R. Seconded by Sachs. Roll Call was taken. Fournier – yes; Sachs – yes; Bergin - yes; Dunham – yes; Busch – yes.
Discussion and possible action on Budget Resolution 004.2018R – Transfer funds that the Fire Department collected in 2017 from Equity Account-General Undesignated Fund Balance to FD Fundraising Expenses – Bergin made a motion to approve Resolution 004.2018R. Seconded by Fournier. Dunham was concerned that this Resolution was not done at the beginning of 2018. The resolution for the Fire Department fund transfer will be done at the beginning of 2019 or the Board may consider an Ordinance to transfer Fire Department funds at the beginning of each year. Roll Call was taken. Sachs – yes; Bergin – yes; Dunham – yes; Fournier – yes; Busch – yes.
Discussion and possible action on CMAR 2018 Resolution 0005-2018R for year 2017 – Dunham made a motion to approve Resolution 005-2018R. Seconded by Bergin. Carried with no negative votes.
Discussion and possible action on Current Asset Account #11340 – Reserve Account – Dunham made a motion to move $100,000.00 from the Reserve Account to a one year CD at a rate of 1.75% interest. Seconded by Sachs. Discussion took place. The Board had concerns regarding the penalties if we need to withdraw the funds. Dunham informed the Board that the President of Pineries Bank would allow the Board to withdraw funds from the CD, without penalty, if necessary. The Village may not need the entire $100,000 so we might not have to cash out the entire CD. The Board has requested this option in writing. No action was taken. This item will be postponed until the next board meeting.
Discussion and possible action on new Alcohol Agent at Schierl – The Store #54 – Bergin made a motion to accept the new agent at The Store. Seconded by Sachs. Carried with no negative votes.
Village Hall Update – The clerk informed the Board that the 2020 census preliminary forms were completed and sent to the LUCA. Updated directories (Village Board & Staff; Comprehensive Plan Committee; Zoning Committee and Zoning Board of Appeals) were presented to the Board. The clerk told the Board about the new Portage County Pet Licensing software that each Municipality is required to use. The cost for converting the information from the old licensing software to the new licensing software is $800.00 if the conversion is done by the county. The Village of Park Ridge will handle the conversion by printing a report from the old licensing software and entering the information into the new licensing software.
Approval of May/June Bills – Sachs made a motion to approve the May and June bills. Seconded by Bergin. Carried with no negative votes.
Set date for next regular meeting – The next Board meeting is scheduled for July 30, 2018 at 5:30. The Board will not meet on the normal 3rd Monday of the month because the Clerk is attending the Clerk Institute from July 15 – July 20 for continuing education.
Adjourn Meeting – The meeting adjourned at 8:50 p.m.
Randy Busch, Village President
Kathy Bemowski, Village Clerk